Privacy Policy

Effective: June 5th, 2024

Our Privacy Policy explains how Arctic G Energy collects, uses, and discloses information about you. The terms “Arctic G”, “Arctic G Energy” ,” “we,” “us,” and “our” include Arctic G Energy Inc. and our affiliates. We use the terms “member,” “you,” and “your” to mean any person using our website or attending related events, including any organization or person using the website on an organization’s behalf. This Privacy Policy applies to the processing of information about members and other individuals that we collect when you use our “website,” which means any website, application, or services we offer, or when you communicate with us. This Privacy Policy does not apply to the information that you may provide to third parties, such as members, and others with whom you may share information about yourself.

1. Collection Of Information

Summary: We collect information about you when you:

1. Use the website;
2. Attend an event;
3. Visit our website; and
4. Communicate with us.

We also collect information, such as usage statistics, by using cookies, server logs, and similar technologies.

If you elect to use certain features, we also collect information through other sources, such as social media services, invitations, and imported contacts.

1.1 Information You Provide to Us

We collect information that you provide directly to us. For example, we collect information that you provide when you create an account, choose interests or groups, fill out a form, or communicate with us. The types of information that we may collect include identifiers, such as your name, username, password, email address, postal address, and phone number; payment and commercial information, such as payment method data and purchases, if any; demographic information and any other personal information that you choose to provide, such as photos, choices of projects, workshops, and professional or employment-related information, including your role, company, and years of experience. Certain information about yourself is optional to provide.

1.2 Information We Collect Automatically When You Use the website

When you use our website, we automatically collect internet and other electronic network activity information about you and other information, including:

1. Log Information: We collect log information about your use of the website, including the type of browser that you use; the time, duration, and frequency of your access; website pages viewed; your IP address; and the page you visited before visiting our website.
2. Device Information: We collect information about the computer or mobile device that you use to access our website, including the hardware model, operating system and version, unique device identifiers, and mobile network information.
3. Geolocation Information: We may collect information about the location of your device each time you use our website based on your consent to the collection of this information, such as when you enable location services.  For further information see Section 5.2.  We may also collect information, such as your IP address, that can sometimes be used to approximate your location based on your device settings.
4. Information Collected by Cookies and Other Tracking Technologies: We and our service providers collect information using various technologies, including cookies and pixel tags (which are also called clear GIFs, web beacons, or pixels). Cookies are small data files stored on your hard drive or in device memory that help us improve our website and your experience, and track usage of our website. Pixel tags are electronic images that may be used in our website or emails, and track usage of our website and effectiveness of communications. You can learn more about the types of cookies we and our service providers use by reading our Cookie Policy.
5. Other Information: Based on your consent, we may collect other information from your device, such as photos from your camera roll or calendar information you want to manage via the website.

1.3 Information We Collect From Other Sources

We may collect information about you from other sources, such as through certain features on the website you elect to use. We rely on these third parties to either have your consent or ensure that they are otherwise legally permitted or required to disclose your information to us. Examples include:

1. Social Media Services. If you register or log into your account through a third-party social media service, we will have access to some of your third-party account information from that service, including identifiers, such as your name and other information in that account, and used for purposes such as improving your Arctic G Energy recommendations. We may also have access to third-party account information if you use the website feature to share a link.
2. Member Content. We may receive information about you when you or another member uploads photos or posts other content to the website.
3. Current or Future Corporate Affiliates. We may receive information about you from our current or future corporate parents, subsidiaries, or affiliates.
4. Information From Other Third-Party Sources. In order to provide you with more tailored recommendations, we may obtain information about you from publicly and commercially available sources, such as third-party publishers, advertising networks, and service providers that we use to manage our ads on other sites, and other third parties as permitted by law. For more information about the data that we obtain from these providers, please contact us at info@pinterec.ca.

We may analyze and make inferences from the information we collect.

2. Use Of Information

Summary: We use information about you to: 

1. Operate, improve, promote, and protect Arctic G Energy and our website;
2. Communicate with you; and
3. Personalize content. 

2.1 Operating our website

We may use information about you described above for various business purposes related to operating our website, including to: 

1. Provide, maintain, and improve our website, including to process transactions, develop new products and services (for example, including you in tests or pilots of new or revised website functions, such as messaging or search functionality or using information about your usage of the website to develop new or revised messaging or search functionality), and manage the performance of our website;
2. Monitor and analyze trends, usage, and activities in connection with our website;
3. Detect, investigate, and prevent fraudulent transactions, abuse, and other illegal activities; to protect the rights, property, or safety of Arctic G Energy and others; to enforce compliance with our policies; and to comply with applicable law and government requests; and
4. Perform accounting and administrative tasks, and enforce or manage legal claims.

2.2 Communicating With You

We may use information about you for various business purposes related to communicating with you, including to:

1. Respond to your comments, questions, and requests, and provide customer service;
2. Communicate with you, in accordance with your account settings, about products, services, and events offered by us and others, to provide news and information that we think will be of interest to you, to conduct online surveys, to contact you about events on our website that are being held near your location, and to otherwise communicate with you in accordance with Section 2.3;
3. Notify you about communications of other members, in accordance with the communication preferences that you indicate in your account; and
4. Send you technical notices, updates, security alerts and support, and administrative messages.

2.3 Advertising And Other Uses

We may use information about you for various other business purposes, including to:

1. Facilitate workshops, contests and other promotions;
2. Send you marketing communications, subject to applicable law;
3. Combine with information that we collect for the purposes described in this Privacy Policy; and
4. Carry out any other purposes described to you at the time that we collected the information.

2.4 Legal Basis for Processing

If you are in a jurisdiction that requires a specific legal basis for processing personal data, our legal basis for collecting and using the information described above will depend on the type of information and the specific context in which we collect it.

1. We process information about you in order to provide our services in accordance with our Terms of Service, for example, to allow you to join groups or to display your profile to other members; to allow us to send you important service updates; and to perform a contract.
2. We also process information about you where it is in our legitimate interests to do so and not overridden by your rights (for example, in some cases for direct marketing, fraud prevention, network and information systems security, responding to your communications, the operation of networks of groups by the network administrators, and improving our website).
3. In some cases, we may also have a legal obligation to process information about you, or may otherwise need the information to protect your vital interests or those of another person. For example, we may process information, if we believe doing so is required by, or in accordance with, applicable law, regulation, legal process, or audits.

3. Sharing Of Information

Summary: We do not share information about you except as described in this Privacy Policy. We may disclose personal information about you, including:

1. comments you provide on the website.
2. to authorities to comply with legal obligations or requests and to protect and defend our rights and property; 
3. to an affiliate or successor entity or otherwise as part of a corporate transaction; 
4. among our businesses and affiliated companies; and
5. when you direct us to share your information.  

We may also share information in a manner that does not identify you, such as de-identified or aggregated information. Such information is not subject to this Privacy Policy.

3.1 Through Our website

We share some of the information that we collect by displaying it on our website according to your member profile and account settings. Some information, such as username, is always public. Some information, such as interests, is public by default, but can be hidden on our website. Some information, such as group memberships, will always be visible to other members of that Arctic G Energy group, and may be public, depending on the settings of that group. We recommend that you check the group settings and what information will be available before joining the group to ensure that you are happy with the information that is visible to others. For more information, see this article on Account Privacy and Visibility and this article on Group Content Visibility. 

Information that is public on our website is visible to others on and off the website.

3.2 Group Networks

If you are a member of a group, this group may now or in the future become part of a network of groups known as a “Arctic G Energy Pro” network. Members who administer a Arctic G Energy Pro network, known as “network administrators” have access to the content within their groups, including information about group participants. Network administrators find it helpful to have access to the email addresses of organizers and other members of groups within their networks, to easily communicate with and administer the groups. Therefore, we will provide ways for you to share your email address with your group’s network administrator.

3.3 With Our Service Providers

We may use service providers in connection with operating and improving the website to assist with certain business purposes, such as payment processing, email transmission, conducting surveys or contests, data hosting, managing our ads, and some aspects of our technical and customer support. These service providers, which include data analytics providers, may access, process, and store information about you on our behalf for the purposes we authorize, subject to confidentiality obligations.

3.4 Following The Law And Protecting Arctic G Energy

We may access, preserve, and disclose information about you to government entities and other third parties, including the content of messages, if we believe disclosure is in accordance with, or required by, applicable law, regulation, legal process, or audits. We may also disclose information about you if we believe that your actions are inconsistent with our Terms of Service or related guidelines and policies, or if necessary to protect the rights, property, or safety of, or prevent fraud or abuse of, Arctic G Energy or others. 

3.5 Social Sharing And Other Tools

The website may offer social sharing features and other integrated tools which let you share actions that you take on our website with third-party services, and vice versa. Such features let you share information with your friends or the public, depending on the settings you have chosen with the service. The third-party services’ use of the information will be governed by the third parties’ privacy policies, and we do not control the third parties’ use of the shared data. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please review the privacy policies of the services that provide these features.

3.6 Affiliate Sharing And Merger, Sale, Or Other Asset Transfers

If Arctic G Energy is involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of our assets, information about you may be shared, sold, or transferred as part of that transaction. We may also share information about you with current or future corporate parents, subsidiaries, or affiliates.

3.7 Other Situations

We may de-identify or aggregate information about you and share it freely, so that you can no longer be identified. Such information is not subject to this Privacy Policy.

We may also share information about you with your consent or at your direction or where we are legally entitled to do so. For example, your information may be shared with event sponsors and others as described to you when you RSVP to an event.  Your information also is made available to other group members and event organizers when you RSVP for and participate in an event. 

4. Additional Details

Summary:

1. We may allow others to use technologies that collect information about you to provide analytic services and to serve ads for Arctic G Energy. You may be able to disable the collection or use of this information.
2. Arctic G Energy is based in and governed by Canada law and we will be processing, transferring, and storing information in Canada.
3. We have implemented technical and organizational measures to protect your personal information. We cannot guarantee these controls will provide absolute security.
4. This Privacy Policy is periodically updated, and does not apply to third parties.

4.1 Analytics and Advertising Services Provided by Others

We and others may use cookies, web beacons, device identifiers, and other technologies to collect information about your use of the website and other websites and online services. See our Cookie Policy for details about these technologies and the information that they collect, use, or share, including how you may be able to control or disable these services.

4.2 Transfer Of Information To The U.S. And Other Countries

Arctic G Energy is based in the Canada. Information about you will be transferred to, and processed in, Canada and countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country and, in some cases, may not be as protective. We have taken appropriate safeguards, such as standard contractual clauses, to require that your information will remain protected in accordance with this Privacy Policy.

4.3 Security

We employ technical and organizational measures designed to protect your information that is under our control and that we process on your behalf from unauthorized access, collection, use, disclosure, copying, modification, or disposal, both during transmission and once we receive it. For example, we store all information that you provide to us on servers on which security controls are used. We train employees regarding our data privacy policies and procedures, and authorize employees to access personal information as required for their role. We use firewalls designed to protect against intruders and test for network vulnerabilities. However, no method of transmission over the internet or method of electronic storage is completely secure.

Where you have a password, which enables you to use our services, you are responsible for keeping this password complex, secure, and confidential. If you would like to update or change your password, you may select the “Forgot your password?” link on the login page. You will be sent an email that allows you to reset your password.

4.4 Data Retention

We may temporarily de-activate your account if you have not logged in for six months or more. You may contact us if you wish to reactivate your account.

We retain certain information that we collect from you while you visit or are a member of the website, and in certain cases where you have deleted your account, for the following business purposes:

1. So you can use our website;
2. To ensure that we do not communicate with you if you have asked us not to;
3. To provide you with a refund, if entitled;
4. To provide accurate accounting information to other members about the groups that they organize or administer, and associated memberships;
5. To better understand the traffic to our website so that we can provide all members with the best possible experience;
6. To detect and prevent abuse of our website, illegal activities and breaches of our Terms of Service; and
7. To comply with applicable legal, tax or accounting requirements.

When we have no ongoing legitimate business need to process your information, we will either delete it or take steps to de-identify or anonymize it in accordance with applicable law.

4.5 Policy Scope

This Privacy Policy does not apply to information that you have provided or made accessible to third parties, such as other members, including group organizers and network administrators, and others with whom you may share information about yourself. Our website may direct you to a third-party service, such as social media services, or a portion of our website may be controlled by a third party (typically through the use of a frame or pop-up window separate from other content on our website). Disclosure of information to these third parties is subject to the relevant third party’s privacy policy. We are not responsible for the third-party privacy policy or content, even if we link to those services from our website or if we share information with these third parties.

Members, including group organizers and network administrators, are directly responsible for complying with all requirements of applicable privacy laws in connection with the information that they obtain and process for the purposes of managing their contacts, organizing and communicating with groups, or administering networks.

4.6 Revisions To This Policy

We may modify this Privacy Policy from time to time. When we do, we will provide notice to you by publishing the most current version and revising the date at the top of this page. If we make any material change to this policy, we will provide additional notice to you, such as by sending you an email or displaying a prominent notice on our website.

5. Your Choices

Summary:

1. You can review and change information about you or deactivate your account in your account settings, but we may retain certain information.
2. You can remove photo tags if you wish.
3. Consult your device settings for information about how to deactivate location-based features at any time.
4. You have the right to opt out of receiving Arctic G Energy ‘s promotional messages, but you may still receive other non-promotional communications.

5.1 Your Choices: Account Information

You may update or correct your account information by editing your account settings or by sending a request to privacy@arcticg.com as described in Section 6 and Section 7. You may deactivate your account by editing your account settings. You may also request deletion of your information as described in Section 6 and Section 7.  You will also be able to choose what information others see about you and who may contact you by using the Privacy Settings section in your Account.

5.2 Your Choices: Location Information

When you first access the website, depending on your device settings, we will collect information about your location, which we use to make better recommendations for groups and events in your area, and to improve our website. If you do not want us to collect information about your location, then you can prevent this by taking the following steps:

1. If using a mobile app, by changing the settings on your device.
2. If using our website, your approximate location information will be obtained via a cookie. Please refer to our Cookie Policy for additional information on how to manage our use of cookies.

Note that our website or its features may no longer function properly if you change your settings.

Your mobile device settings may also give you the option to choose whether to allow us to view your geolocation on a continuous basis, only when using the app, or never. Allowing us to view your geolocation when you are not using the app allows us to provide you with recommendations on a regular basis. Please refer to your device’s guide for additional information on how to adjust location services.

5.3 Your Choices: Cookies

We may use and allow others to use cookies, web beacons, device identifiers, and other technologies to collect information about your use of the website and other websites and online services. See our Cookie Policy for details about these technologies and the information that they collect, use, or share, including how you may be able to control or disable these services.

5.4 Your Choices: Promotional Communications

You can control some of the messages that you receive from Arctic G Energy and other members by selecting the unsubscribe link in the message that you receive, or by adjusting the communication preferences in your account settings. We will also send you a link to these settings when you first sign up and in subsequent messages. If you opt out, we may still send you non-promotional messages, such as those about your account or our ongoing business relations. In addition, please consult the privacy policies of other members for information about how to control or opt out of promotional messages from them off the website.

5.5 Your Choices: Photo Tagging

You can tag photos of yourself and others. When a photo has been tagged it means that the name of that person will appear alongside the photo, and the tagged photo will appear on the tagged member’s group profile.

 We will notify you when another member has tagged your account in a photo or when additional comments are added to such photos. You can remove tags by selecting the “untag” option next to your name. You can also report inappropriate content to Arctic G Energy. You are responsible for obtaining permission from non-members to post a photo of them on the website.  

6. Data Rights

Summary:

1. You may have the right to exercise data protection rights, including to request that PinterEC deletes, amends, or provides you access to your information.
2. You have the right to opt out of receiving PinterEC’s promotional messages, but you may still receive other communications.
3. You can complain to your local data protection authority about the use of your information.

We respond to all requests that we receive from individuals who wish to exercise their data protection rights in accordance with applicable data protection laws. You can contact us with your request by sending an email to info@arcticg.com.

Rights that you may have, depending on the jurisdiction in which you live, may include:

1. Opting out from receiving marketing communications that we send you at any time. You can exercise this right by selecting the “unsubscribe” or “opt-out” link in the marketing emails we send you. Additionally, you may update your email preferences by changing the settings in your account.
2. Withdrawing your consent at any time if we have collected and processed your information with your consent. Withdrawing your consent will not affect the lawfulness of any processing that we conducted prior to your withdrawal, nor will it affect processing of your information conducted in reliance on lawful processing grounds other than consent.
3. Complaining to a data protection authority about our collection and use of your information. For more information, please contact your local data protection authority. Contact details for data protection authorities in the European Union are available here.

Note that Arctic G Energy is a controller of your information. Other members, such as group organizers and network administrators, may also act as controllers of your information. You should contact these members if you have any questions about how they use information that you have provided to them.

8. Contact Us

If you have any questions or complaints about this Privacy Policy or how we use your information, please contact info@arcticg.com